Sharing a presentation is probably the first thing you might find difficult when hosting a webinar. This is mostly because it's important to understand how Chrome and the different apps and operating systems work. In this guide, we will walk you through the process of sharing a PDF, a PPT or a Keynote presentation on Livestorm.
On your iPhone or iPad, use Keynote Remote to select your Mac and tap Play (even though the presentation is already playing—this tap asserts control by the Keynote mobile app). Tap the side-by-side.
Pre-requirements
First, to learn how to share your screen you should follow this article. It will show very briefly how the room works, where are all the buttons are, etc.
MacPro, Mac OS X (10.6.3) Posted on Jul 15, 2010 1:53 AM. Reply I have this question too (28) I have this. Presentation Mode MacBook Pro More Less. Using the Keynote Presenter Display When giving a presentation with Keynote you can use the display on your MacBook to show you more than what the rest of the room sees on the main display. You can see the next slide, the time, and use tools to jump to slides and pause the presentation. You can also view your slide notes. Add a video to your presentation. Add audio to your slide show. Print your PowerPoint slides or handouts Change or remove animation effects. Insert pictures. Using templates. Apply or change slide layouts. Customize a slide master. Change the page orientation of your PowerPoint presentation. Create and use your own presentation.
? Tip: Follow these tutorials to learn how to export your presentation in PDF from Keynote and from Powerpoint.
IN THIS ARTICLE
- Presenting on MAC
- Presenting on PC
You are using a Mac
The best way to present something on Livestorm when using a Mac is to export your Keynote presentation as a PDF. Note that when exporting PDFs, you will not keep the keynote animations.
![Mac Presentation Mode App Mac Presentation Mode App](/uploads/1/3/4/1/134144020/897786461.jpg)
You have an external monitor:
What is the Dock, and what gets displayed there?The Dock has been connected with the than a decade now. Interestingly, it gives you a smart way to access the Finder (MacBook’s underlying file system). The Dock is the area situated on the bottom of the where you can find shortcuts to all the apps. On a mac how do add app to dock. Apps, folders, and programs that are minimized.
First, in Livestorm, share the entire screen of your external monitor (screen below):
Then, put your PDF on your external monitor :
You should have something like on that on Livestorm:
Finally, put your PDF in full screen in your external monitor:
You don't have an external monitor:
If you don't have an external monitor, don't worry. Mac users are lucky because they can have multiple virtual desktops and swipe through them all. Meaning you can have one app on desktop 1, another app on desktop 2, etc.
? You can learn more about Mac spaces on the official documentation of Apple.
Follow the following steps:
- Put your Livestorm window and your PDF presentation inside the same space.
- Share your screen with Livestorm and select the PDF in the 'Application Window' tab.
- Pass the PDF in full-screen.
- To navigate between Livestorm and the PDF, swipe on your trackpad.
Presenting a PowerPoint (or Keynote) on Mac
Keynote
- You will have to share the entire screen of your Mac.
- Put your Keynote in full-screen.
In full-screen mode, attendees will see your presentation but you won't be able to see the Livestorm webinar room.
There's also a Window Mode that you can use to share a keynote presentation and still be able to see the Livestorm window:
- When you open your screen sharing, select Keynote.
- Then press Command+Option+T to hide the toolbar.
- Then press Command+Option+I to hide the sidebar.
- Then go to View > Slide Onlyto only show the slides.
- Zoom and navigate back and forth through the slides with 'fn'+arrow.
Powerpoint
- Go to PowerPoint and click 'Set up Show' in the 'Slide Show' menu.
- Select 'Browsed by an individual (window)'.
- Start your presentation and hide the editor in the toolbar
- Share your screen on Livestorm > Select the PowerPoint application window
Important note: You should start the slideshow, before sharing your screen. Chrome detects the slideshow as a different application from the initial Powerpoint window. If you share your screen first and then start your slideshow, you will get a black screen in the webinar room. This is because technically the slide show is not the same application you've screen shared first.
You are using a PC
Using a PC? No problem. We'll walk you through the presentation process on PowerPoint. You can also present using a PDF of course. In that case, follow the first part of this tutorial. They are the same for Mac and PC.
Do you have an extra monitor?
First, make sure your display settings are set as extended:
- Share the entire screen of your external monitor on Livestorm.
- Put Livestorm on your main screen.
- Put your PowerPoint on your external monitor.
- In PowerPoint, set the presentation mode on the external screen:
You don't have an extra monitor:
- Click 'Slide Show' -> 'Set Up Slide Show'
- Under 'Show type', choose 'Browsed by an individual (window)
- Click OK.
- Go back to Livestorm, share your screen and choose your Powerpoint presentation in the application window.
- You can change your slides and monitor your webinar room by switching back and forth between Livestorm and Powerpoint.
Alternatively you can save your presentation as PPSX (PowerPoint Slide Show). When you share your presentation under this format, you'll be able to see your toolbar even if you put your presentation in full screen mode. Same would apply if you put your presentation on 'Reading View'.
Important note: You should start the slideshow, before sharing your screen. Chrome detects the slideshow as a different application from the initial Powerpoint window. If you share your screen first and then start your slideshow, you will get a black screen in the webinar room. This is because technically the slide show is not the same application you've screen shared first.
Using Google Slides
Instead of using Powerpoint or Keynote or a PDF you can also use Google Slides. Note that you can import your Powerpoint presentations and PDFs into Google Slides.
Google Slides has one main advantage, you can have a presentation mode with full-screen mode on or off. Meaning you can pass slides in presentation mode sharing your browser window and go back easily to Livestorm.
First, in Livestorm, you must share the Chrome window with your Google Slides. Make sure to select 'Application Window'.
Then if your Google Slides are ready, you can hit 'present' on the corner right. This will pass the slides in presentation mode, meaning you will be able to pass slides like in a presentation.
To toggle between the full-screen mode and just browser mode you can click on the icon below:
Uploading a Document (Learn more here)
Instead of using screen sharing, you can directly upload your slides inside your webinar room. Click on Actions > Share a media on top and add a new file or select an existing one. With this feature, you can present slides without leaving your Livestorm window.
Presentations must be in the PDF format, meaning you won't keep your powerpoint transitions. Don't try to upload PPT or Keynote files.
Click on 'Share a media' to open the upload pop-up:
Click on the dashed area to select a document or drag and drop a file in the zone:
If you add a new presentation: make sure you upload it before you start the webinar, the upload and processing time can take a little while depending on the size of the presentation. ⚠️ ⚠️ Don't close the pop-up window while the file is processing. ⚠️ ⚠️ It could result in bugs.
Once it's uploaded and you Choose this media, you can click on the arrows to change slides or use the slides picker:
If you want to remove it, click on the X in the dock:
Sadly, Volume Mixer is a little pricey on the Mac: It costs $10, with a free 15-day trial. But if you juggle a lot of multimedia apps, it might be well worth the cost. Source: Volume Mixer. I use Butler & USB Overdrive to setup key commands and map media keys (play/pause/skip back+fwd/volume/mute) to control iTunes & Spotify, as well as other system wide controls. Regular in-app key commands can be setup in the Mac OS System Prefs - Keyboard - Application Shortcuts.While these will give you more control via key commands when you're working in the app, they won't work if. Mac per app volume. Sound Control is a unique application that adds advanced audio controls to your Mac. Control the audio of each of your apps independently with per-app volume, EQ, balance, and audio routing. First, use Loudness, not Peak, normalization to adjust volume (in preferences, effects) for this app. Now the caveat: The default level to 'adjust volume with Loudness normalization' is -15.0 LUFS. This setting is too high, causing high frequency distortion when played back on USB drives.
Media FAQ
Who can download the presentation?
If you want your PDF to be downloadable by your attendees, you can activate this option in your webinar settings (Settings > Webinar room > 'Allow attendees to download shared PDF presentations').
If that box is checked, your attendees will be able to click on the download icon on the top-right corner, but only while the document is being shared inside the webinar room.
Is the presentation available in the replay?
Yes!
Is the presentation supported for mobile users and compatibility mode (older browsers)?
Yes, users on any device and browser will see the presentation. On mobile, the presentation will be reduced to fit screen size.
Here we discuss three presentation remote options that will assist you in changing slides during your next presentation.
Option 1: Keynote Remote on the iPod Touch (Mac Only)
Keynote is the presentation software from Apple. It has the great feature of utilizing a iPhone/iPod Touch app called “Keynote Remote” to control the slide presentation wirelessly. It has the following features:
Keynote is the presentation software from Apple. It has the great feature of utilizing a iPhone/iPod Touch app called “Keynote Remote” to control the slide presentation wirelessly. It has the following features:
- Allows you to look at the current slide and your speaker notes (portrait view) or the current slide and the next one (landscape view).
- Timer option
- Up to 150 ft wireless range
- Simple finger swipe controls
You need to own an iPhone or iPod Touch to use this remote option…and it only works with Keynote…not PowerPoint. Here are Apple’s instructions on how to utilize the Keynote Remote app.
To utilize the remote you must have your presentation Mac on the same WiFi network as your iOS device. In some cases, the wireless network in your area may not be available or unreliable. Here are instructions for how to set up your own temporary wireless network between you Mac and iOS device (this will not provide live internet access…just a connection between the devices):
On your Mac…
- Open System Preferences and click on Network.
- Select WiFi and be sure it is on.
- From the Network Name: pull down select Create Network…
- Enter a name like “My Network”… Do not use your name…or other people may try to connect and mess up your presentation. Make it something like “Unknown”.
- Select a Channel: or leave as default.
- Select Security: None for simplicity. You won’t be transferring any confidential information.
- Open your presentation in Keynote.
- From Keynote>Preferences…, click on Remote.
On your iPhone/iPod Touch…
- Select Settings.
- Select Wi-Fi and make sure it is set to ON.
- From Choose a Network… select the network you just created on your Mac.
- Press the home button to go back to your app screen and open the Keynote Remote app.
- Select Settings.
- Click on New Keynote Link… and make note of the 4-digit passcode.
Switch back to your Mac…
Click on Link next to the device and enter the 4-digit passcode
Click on Link next to the device and enter the 4-digit passcode
On your iPhone/iPod…
Select Done then select Play Slideshow
Select Done then select Play Slideshow
I would suggest have an iPod Touch just for use as a remote rather than utilizing your iPhone. Here’s why:
- You can be sure it is always charged no matter how many phone calls you’ve made that day.
- There will be no worries about getting interrupted by a phone call mid presentation.
- Slimmer than an iPhone.
- You can set the iPod Touch to not go to sleep/lock mode as often as might be true for you iPhone. I’d suggest 5 Minutes…this may be the longest you would stay on one slide. Change this in Settings>Auto-Lock
- You can keep the iPod Touch on your exclusive network and user your iPhone for email and internet.
![Presentation Presentation](/uploads/1/3/4/1/134144020/999227076.jpg)
Option 2: Logitech Presenter
Another quality presentation control option is the Logitech Professional Presenter R800 with Green Laser Pointer
Another quality presentation control option is the Logitech Professional Presenter R800 with Green Laser Pointer
Assessment Mode App
It has the following features:
- Built in timer with silent alarm.
- Green laser pointer so you see the pointer even on plasma/LCD screens and in brightly-lit rooms.
- 100 foot wireless range.
- Smooth slideshow controls.
- Works with PowerPoint or Keynote.
- Less expensive than an iPod Touch or iPhone.
It says that system requirements are for Windows only…but the remote acts like a wireless USB keyboard and so it can be made to work great on the Mac. On Mac OS all buttons work fine on Microsoft Powerpoint and Keynote except the Play Slideshow button (Start button) on Keynote. Here’s how to get the Start button to work in Keynote by remapping the default Play Slideshow keyboard shortcut:
Windows 10 Presentation Mode
- Open System Preferences.
- Click on the Keyboard icon.
- Select the Keyboard Shortcuts tab.
- Click on Application Shortcuts.
- Click the Plus button to assign a new shortcut.
- Scroll to the bottom of the list, select Other… and then select Keynote from the Applications:iWork ’09 folder or wherever you installed it and click on Add.
- In Menu Title: field, type “Play Slideshow”.
- Move the cursor to the Keyboard Shortcut: area and press F5.
- Click on Add and close the Keyboard system prefs.
- Quit out of Keynote and open it again. You’ll see on the View menu that “Play Slideshow” is now linked to the F5 shortcut. (The default is Command-Option-P.)
Now all the buttons of Logitech Professional Presenter R800 or R400 will work perfectly.
Presentation Mode Shortcut
Notes:
- If you use any other Logitech products on your Mac that require the Logitech Control Center, it is possible that you may need to uninstall this software for proper functioning of the remote.
- There is a great application that aids in doing presentations or demos on the Mac (usually non-PowerPoint/Keynote) called Mousepose. It dims the screen and puts a spotlight on the area around the mouse pointer, easily guiding the audience‘s attention to an area of interest. Mousepose maps F5 to display keyboard typing keystrokes. You must disable this key if you want to use the start presentation key on the Logitech remote. Here’s how:
- From the Mousepose menu icon, select Options… Open Settings Window…
- Click on the Keystrokes item.
- Under Activation Hotkey: click on the X to remove the F5 hotkey. You might also click on Deactive if you never want this feature.
Option 3: Keyspan by Tripp Lite Remote
Similar to the Logitech and also with good reviews is the Keyspan by Tripp Lite PR-PRO3 Presentation Remote. There is also the PR-PRO4 model with gyro mouse pointer but it has a shorter range. They work well with Keynote on the Mac as well.
Similar to the Logitech and also with good reviews is the Keyspan by Tripp Lite PR-PRO3 Presentation Remote. There is also the PR-PRO4 model with gyro mouse pointer but it has a shorter range. They work well with Keynote on the Mac as well.